How to Choose the Right Private Event Insurance


Planning a private event? There's a good chance you'll need private event insurance.

Also known as special event insurance, many venues require this kind of coverage before you can host your event there. Even without this requirement, with more than 40 million lawsuits in the U.S. every year, it's a good idea to get your event covered. The relatively low premium is a small price to pay for the peace of mind and protection you get. And with Philadelphia Insurance Companies (PHLY), you can rest easy knowing you're getting an exceptional policy from a team with an Overall Customer Satisfaction rating of 96%. Learn more about choosing the right policy for your event and how you can get a quote in just minutes.

Choosing the Policy That's Right for You

As you plan your private event, you'll want to choose a policy that meets your needs. The amount of information on insurance policies can be confusing, so we've broken it down into a few straightforward questions you should ask when looking for private event insurance:

What will the deductible be?

The deductible is what you will have to pay out of pocket if an incident occurs that you need insurance to cover. Some event liability insurance policies will have attractively low premiums but high deductibles - meaning you could lose out financially if you need to file a claim. At PHLY, our policies come with a $0 deductible, meaning if your claim is approved, you won't pay anything out of your own pocket.

What will the premium be?

Like other forms of insurance, the premium for your private event insurance represents what you'll pay for your policy. While it can be tempting to choose the lowest premium, be sure to look carefully at the coverage you're getting -if the premium seems too low, you might not be getting adequate insurance coverage. At the same time, you'll want to make sure you find a premium you can fit into your budget. Our premiums are competitively priced and an excellent value for the policies we offer. In most states, premiums start at just $175.

How high are the limits?

When choosing a special event insurance policy, the limits are one of the most important things to look at. The policy limits are the maximum amount the insurance company will pay if you file a claim that's covered. Generally speaking, you'll want to ask about the limits per occurrence and the aggregate limit. The limit per occurrence is how much the insurance company will pay for a single claim, while the aggregate limit is what your policy will cover for all approved claims. Because of the high costs associated with issues like property damage or a slip and fall incident, you'll want to make sure you have adequately high limits. With our policies, you'll have access to limits of up to $1M per occurrence and $3M aggregate.

Are you looking for event cancellation insurance?

Even the most meticulously-planned events can go wrong due to incidents that force you to cancel or postpone. Insurance that covers event cancellation postponement will protect your revenue and expenses against circumstances that are out of your control. These circumstances can include, but are not limited to:

  • Severe or extreme weather that renders the event space unsafe or unusable
  • The non-appearance of any insured or any participant in the event
  • Financial inability to pay for the event if insured's employment is terminated after effective date

Qualifying social and life events are eligible for our event cancellation insurance. This can include events such as weddings, parties, and bar mitzvahs.

Will alcohol be served at the event?

Planning to serve alcohol at your private event? You'll need to look into adding host liquor liability coverage. Nearly every state and the District of Columbia has social host liability laws in place. This means if an intoxicated person who was served alcohol at your event causes bodily injury or property damage, you could be held liable. Liquor liability covers claims related to these incidents and protects you financially. At PHLY, we make liquor liability coverage available upon request.

How long will the event last?

You'll want to make sure you take note of the start and end times of your event. One-day event coverage starts at 12:01 a.m. (just after midnight) on the day your event begins. Coverage will end at 12:01 a.m. the next day. If there's a chance your event will continue past midnight, you'll also need to purchase insurance coverage for the following day.

Getting a Quick Quote for Private Event Insurance

At PHLY, we've invested a lot of our time in creating a process designed to save you time. Getting a quote is quick and easy. Follow these steps to get a quote in just minutes:

1. Visit to our Special Events page to start the application
2. Provide answers to basic questions about yourself, your event, and the venue (including potential exposures and whether or not alcohol will be present)
3. Pay using our convenient and secure online payment
4. Open your email for your instant proof of coverage


Once you've completed these steps, you'll have an electronic copy of your policy and an official Certificate of Insurance. You can show this to your venue to prove you have the necessary coverage to host your private event. With more than 30 years of experience and a culture built around outstanding customer service, our team is ready to make your special event a reality. To learn more about obtaining private event insurance, apply for a quote or contact a PHLY Representative today!

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